Sharing Resource Calendars (Google Workspace) with your service user
This article helps to explain this Google Workspace helpdesk article
You will need to either complete these steps for each resource calendar under your account, or elevate your service user's privileges to super-admin status, in order for Meeting Room 365 to have create / write / update permissions for calendar events (which enables instant reservations, end early, and extend meeting).
Typically, a service user which is a super-admin will not need to complete this step.
However, for good reason, you may not wish for your service user to be a super admin. Or, it may be taking too long to elevate privileges (this can take up to two weeks to complete, according to Google).
You may need to add a Limited Admin role to your service user to gain permission to see your resource calendars.
Under Account -> Admin Roles you can select Service Admin (here).
Then click Assign Admin.
Next click, Assign Members.
This will allow you to assign a service user a limited admin role, which elevates their permissions to list users or resources in your organization.
So, alternatively, you can share your resource calendars directly with your service user, following the steps below.
This step will involve adding calendars to your calendar view which may clutter your normal G Suite calendar view, and it may help to do this as your service user, but this is not required.
Your first step will be to navigate to your Google Workspace calendar page, to manage calendar sharing for your newly-created resource calendars.
If this option doesn't exist, click Subscribe to a calendar.
Navigate to "Browse Resources" to view Resource Calendars. This should be located here.
This should be all that is required to share resource calendars with your service user, giving the service user both read and write permission to your resource calendar(s).
You will need to either complete these steps for each resource calendar under your account, or elevate your service user's privileges to super-admin status, in order for Meeting Room 365 to have create / write / update permissions for calendar events (which enables instant reservations, end early, and extend meeting).
Typically, a service user which is a super-admin will not need to complete this step.
However, for good reason, you may not wish for your service user to be a super admin. Or, it may be taking too long to elevate privileges (this can take up to two weeks to complete, according to Google).
Adding a Limited Admin Role
You may need to add a Limited Admin role to your service user to gain permission to see your resource calendars.
Under Account -> Admin Roles you can select Service Admin (here).
Then click Assign Admin.
Next click, Assign Members.
This will allow you to assign a service user a limited admin role, which elevates their permissions to list users or resources in your organization.
So, alternatively, you can share your resource calendars directly with your service user, following the steps below.
Sharing Resource Calendars with your Google Workspace Service User
1. Navigate to your Google Workspace Calendar page
This step will involve adding calendars to your calendar view which may clutter your normal G Suite calendar view, and it may help to do this as your service user, but this is not required.
Your first step will be to navigate to your Google Workspace calendar page, to manage calendar sharing for your newly-created resource calendars.
2. On the left, next to Other Calendars, click Add and then Browse Resources.
If this option doesn't exist, click Subscribe to a calendar.
3. Select the calendars you wish to add
Navigate to "Browse Resources" to view Resource Calendars. This should be located here.
This should be all that is required to share resource calendars with your service user, giving the service user both read and write permission to your resource calendar(s).
Updated on: 02/04/2024
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